Optimus Workforce (“Optimus Workforce,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, and protect personal data when you visit optimusworkforce.nl (the “Website”), contact us, register interest in our programmes, or use our services and platform (collectively, the “Services”).
If you have any questions, please contact us using the details at the end of this policy.
1. Who We Are
Optimus Workforce provides workforce readiness, AI impact training, workshops, and related services for professionals and organisations, including in the financial sector.
Contact details
Optimus Workforce
Velperweg 37, 6824 BE Arnhem, The Netherlands
Website: optimusworkforce.nl
If required under applicable law, Optimus Workforce acts as the data controller for the personal data described in this Privacy Policy.
2. What Personal Data We Collect
We may collect and process the following categories of personal data:
A. Data you provide directly
For example, when you contact us, fill out a form, or register for a programme:
- Name
- Email address
- Phone number (if provided)
- Company / organisation name
- Job title / role
- Message content or enquiry details
- Programme registration details
- Any other information you choose to share with us
B. Website usage data
When you visit our Website, we may collect technical and usage data such as:
- IP address
- Browser type and version
- Device type
- Pages visited
- Date/time of visit
- Referral source
- Interactions with the Website
This may be collected via server logs, analytics tools, and cookies (see Section 8).
C. Platform / service data (if applicable)
If you participate in a pilot, training, or use our platform, we may process:
- Login/account details
- Onboarding information
- Role/task/skills-related inputs
- Self-assessment responses
- Progress or platform-related usage data
- Communication records related to service delivery
We only process such data to the extent necessary for providing the relevant Services.
3. How We Use Personal Data
We use personal data for the following purposes:
- To operate and maintain the Website
- To respond to enquiries and contact requests
- To manage registrations for programmes, workshops, and pilots
- To provide our Services and platform functionality
- To communicate with users and client organisations
- To improve our Website, Services, and user experience
- To maintain security and prevent misuse
- To comply with legal and administrative obligations
We do not sell personal data to advertisers or third parties.
4. Legal Bases for Processing (GDPR)
Where the GDPR applies, we rely on one or more of the following legal bases:
- Consent — where you have given consent (for example, for certain cookies or marketing communications, if used)
- Performance of a contract — where processing is necessary to provide Services you requested or to take steps prior to entering into an agreement
- Legitimate interests — such as operating our Website, improving Services, responding to business enquiries, and securing our systems, provided your rights do not override these interests
- Legal obligation — where we are required to process data to comply with applicable law
5. How We Share Personal Data
We may share personal data with trusted third parties where necessary to operate our Website and deliver Services, such as:
- Website hosting providers
- Email and communication providers
- Analytics providers
- CRM or form tools
- Scheduling tools
- Platform/infrastructure providers
- Professional advisers (e.g., legal/accounting), where required
- Public authorities, if legally required
We only share personal data on a need-to-know basis and, where required, under appropriate contractual safeguards.
If we process personal data on behalf of a client organisation (for example, as part of a pilot or training platform), we may act as a processor and follow that organisation’s instructions under a separate agreement.
6. International Data Transfers
Some of our service providers may process personal data outside the European Economic Area (EEA).
Where personal data is transferred internationally, we take appropriate steps to protect it, such as:
- Using providers in jurisdictions with adequate protection, or
- Using approved contractual safeguards (such as Standard Contractual Clauses), where required
7. Data Retention
We retain personal data only for as long as necessary for the purposes described in this Privacy Policy, including for legal, operational, and administrative reasons.
Typical retention periods may depend on the type of data and purpose, for example:
- Contact/enquiry records: as needed to respond and follow up, and for reasonable business administration
- Programme or service records: for the duration of the service and a reasonable period afterwards
- Legal/financial records: as required by applicable law
When data is no longer needed, we will delete or anonymise it where reasonably possible.
8. Cookies and Similar Technologies
Our Website may use cookies and similar technologies to:
- Ensure the Website functions properly
- Analyse traffic and performance
- Improve user experience
- Remember preferences (if applicable)
Where required by law, we will request your consent before placing non-essential cookies (such as analytics or marketing cookies).
9. Marketing Communications
If you sign up to receive updates, event invitations, or programme information, we may send you marketing communications.
You can opt out at any time by:
- Clicking the unsubscribe link in the email (if available), or
- Contacting us via our website
We will only send marketing communications where permitted by applicable law.
10. Data Security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure.
However, no online system is completely secure, and we cannot guarantee absolute security.
If you believe your interaction with us is no longer secure, please contact us immediately.
11. Your Privacy Rights (GDPR / Applicable Law)
Depending on your location and applicable law, you may have rights regarding your personal data, including the right to:
- Access your personal data
- Correct inaccurate data
- Delete your data (in certain circumstances)
- Restrict processing
- Object to processing (including certain legitimate interest processing)
- Withdraw consent (where processing is based on consent)
- Receive your data in portable form (where applicable)
- Lodge a complaint with a supervisory authority
To exercise your rights, contact us via our website. We may need to verify your identity before responding.
If you are in the Netherlands, you may also file a complaint with the Autoriteit Persoonsgegevens.
12. Children’s Privacy
Our Website and Services are generally intended for professionals and organisations and are not directed at children under 16.
We do not knowingly collect personal data from children under 16 through the Website without appropriate legal basis or consent. If you believe a child has provided personal data to us, please contact us so we can review and remove it if appropriate.
13. Third-Party Websites and Links
Our Website may contain links to third-party websites or platforms. We are not responsible for the privacy practices or content of those third parties.
We encourage you to review their privacy policies before providing personal data.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our Website, Services, or legal obligations.
We will post the updated version on this page and update the “Last updated” date above.
15. Contact
If you have questions about this Privacy Policy or how we handle personal data, please contact:
Optimus Workforce
Velperweg 37, 6824 BE Arnhem, The Netherlands
Website: optimusworkforce.nl